Procurement Support Specialist (Finance)
About Us
Americold is a global provider of temperature-controlled infrastructure. We partner with farmers and food producers to ensure their perishable and frozen product reaches foods suppliers, restaurants, and your local grocery store without spoilage. Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments.
** Hybrid Schedule working 4 days a week in the office and 1 day remotely. **
Purchase Order (PO) Resolution Analyst -
Responsible for troubleshooting and resolving issues related to purchase orders and invoices. The team's main goal is to ensure that invoices are paid timely by resolving discrepancies on purchase orders as well as addressing any delays in the processing and payment of invoices attached to a purchase order.
What you'll Do
Purchase Order Management:
- Review and validate purchase orders to ensure accuracy.
- Identify and resolve discrepancies between POs, invoices, and receipts.
- Work with internal teams (buyers, finance, and operations) to resolve PO issues.
Invoice Resolution:
- Investigate and resolve instances where the invoice does not match the PO including, but not limited to, number of units, per unit price, PO number on the invoice.
- Coordinate with buyers and accounts payable teams to address PO and invoices disputes around invoice quality, goods receipts, or pricing.
- Ensure compliance with company policies and procurement guidelines.
Vendor Communication:
- Act as a point of contact for vendors regarding purchase order inquires.
Continuous Improvement:
- Identify patterns in PO-related issues and recommend process improvements
- Work with cross-functional teams (buyers, IT) to enhance processes and procedures for greater efficiencies.
- Maintain accurate records of PO resolutions.
- Generate reports on recurring issues and resolutions for management.
What Experience and Education You Need
- Significant experience in the procure to pay process.
- Proficiency in large ERP systems (e.g. Oracle, SAP).
- Strong analytical and problem-solving skills.
- Attention to detail and ability to work with large data sets.
- Good communication skills.
- Knowledge of accounts payable, procurement, and financial processes.
- Experience working in a high-volume AP environment.
- Understanding of tax regulations, GAAP principles, and SOX compliance.
What Could Set You Apart
- Knowledge of Oracle Fusion
- Supply chain and logistics experience
Physical Requirements
- Requires the ability to sit for long periods of time, with frequent interruptions
- Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
- Requires manual dexterity with normal hand and finger movements for typical office work
- Talking, hearing, and seeing are important elements of completing assigned tasks
- May require travel by automobile and airplane for business
- May require visits to warehouse operations in temperatures at or below freezing
- May require carrying loads related to travel and the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds
- Requires the use of various electronic tools
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The Company makes reasonable accommodations in accordance with applicable law.
What We Offer:
Our associates know the answer to the question What's in it for me? We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world.
Americold is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
EOE/AA M/F/D/V DFW.
ABOUT US
Americold is a global provider of temperature-controlled infrastructure. We partner with farmers and food producers to ensure their perishable and frozen product reaches foods suppliers, restaurants, and your local grocery store without spoilage. Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments.
