Dept. Operations Manager (Finance)

The Zimmerman School at the University of South Florida is a leader in advertising and mass communications education. Working alongside scholars and professionals in the classroom and practitioners in the field, Zimmerman School students receive hands-on training and gain in-depth knowledge and understanding of the theoretical and practical aspects of mass communications. The Zimmerman School offers innovative undergraduate programsin integrated public relations and advertising, multimedia news, and video production. At the graduate level, we offer a Master of Science degree in advertising with a focus on analytics and a Master of Arts degree in mass communications with specializations in strategic communication management and media studies. Our students train in a state-of-the-art virtual production studio, produce award-winning broadcast news shows that air on the local PBS affiliate during the school year, and direct a student-run advertising and public relations agency that represents local and global clients. Zimmerman School graduate students conduct research and prepare professional projects that enhance their professional expertise and prepare them for continued graduate study. The Zimmerman School's location in Tampa, Florida, offers tremendous opportunities for internships and career advancement in a diverse and thriving community near a booming business and technology corridor.

This Department Operations Manager is responsible for the daily operations and administrative support of the Department. The Operations Manager Oversee all facets of the daily operations and business practices of the 0rganizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Act as key liaison to ensure that budgetary, human resources and academic administrative duties to faculty, staff and students are addressed in an effective and timely manner. The position also provides office supervision of staff members in the department.This position requires a High School diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Academic Administration:
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Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program. Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups. Direct support to the Department Chair to include correspondence management, meeting and appointment scheduling, data gathering and analysis, report preparation, etc. Write reports and prepare presentations about the academic program, to include reporting for SACS accreditation, instructional activity (SCH), department reviews, etc. Coordinate and compile information that will be used as part of the department's strategic plan (including, but not limited to, number of undergraduate and graduate researchers, publication history, conference attendance, minority representation, award history, etc.) Coordination of all department events, to include department seminars, student awards ceremonies, graduate student open house, new student and teaching assistant orientation, colloquia, etc.
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Budget:
Oversee the department budget as it pertains to the academic program and perform other administrative and analytical duties supporting the academic mission of the department as assigned including preparation & submission of signature authorization and workflow forms, approval of requisitions, payment requests & reimbursements, preparation of non-payroll & budget transfers, and maintenance of department budgets, auxiliary and new faculty startup funds. Serve as a back-up for P-Card reconciliation.

Personnel/HR:
Supervise, manage and train staff and undergraduate student workers supporting the Academic Program and department research administration as assigned by the Chair. Ensure cross-disciplinary training of staff in order to support the academic mission of the department. Assist with the preparation of faculty and staff appointments and assist in preparing bi-weekly payroll certifications. Collect and audit hourly time sheets and graduate time logs, prepare online certifications, review & reconcile payroll registers, review & update pay distribution, prepare payroll expenditure transfers, and prepare all other forms related to payroll/compensation.
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Provide department support for IT related matters such as setting up and maintaining phone and email accounts, submitting and managing IT work orders, P-drive management and maintenance of multiple department email distribution lists.
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Coordinate new staff hire process, maintain current position descriptions and maintain personnel files. Schedule regular office staff meetings.
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Faculty support:
Facilitate faculty activity reporting and annual evaluations. Provide administrative support for mid-tenure, tenure and promotion applications. Schedule general faculty and committee meetings; preparing materials and taking minutes as needed.
Assist with annual faculty reviews, annual assignments, and workloads. Assist with faculty awards procedures.
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Curriculum:
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Fulfill department responsibilities for program marketing. Coordinate the recruitment and credentialing of faculty or adjunct instructors including, but not limited to, posting ads, conducting searches and facilitating interviews. Schedule Graduate Assistants and other personnel required to meet instructional requirements. Prepare reports and presentations about the academic program, instructional activity and program planning including accreditation reports. Conduct enrollment analyses via unmet demand reports, find trends and predict needs based on historical data. Serve as back-up to the Academic Program Specialist in assisting the Chair and Associate Chair in developing the semester course schedule for graduate, undergraduate and distance learning courses.

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Performs other duties as assigned.