Administrative Support Specialist (Project Management)

The Women's and Gender Studies (WGS) Program Coordinator is responsible for the support and logistical implementation of the WGS Department and WGS Center for Social Justice programming, including event planning, advertising and related administrative tasks.

• Event and program logistics such as advertising and promotion; guest lodging, travel and visit coordination; materials ordering and room set-up/tear-down; responsible for multiple projects with competing deadlines
• Assist with department email, websites, social media, and graphic design for event promotion

This position will also perform administrative support duties, function as the department receptionist, and assist with special projects.

• Schedules various appointments for office personnel and ensures administrative details are completed
• Maintains office files that may be of a confidential nature
• Serves as a contact person for other employees or the outside public
• Provides information regarding location or availability of materials, resources, and services
• Reviews and responds to routine correspondence or the office personnel
• Makes copies and assembles materials
• May run errands for the department
• Performs related duties as assigned to successfully fulfill the function of the position.  

Required Education: High School diploma or GED AND:

• 12 months office, clerical or administrative support experience.

Skills:

• Working knowledge of office procedures
  
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Advertised Physical Requirements:

• Sit for prolonged periods
• Communicate effectively and listens
• Engage in repetitive motion
• Use of computer and telephone
• Stand, stoop, bend and reach
• Standard office environment

Department Preferences:

• 6-12 months event planning experience
• Experience with basic graphic design
• Familiar with OU systems
• Valid Driver's License

Supervision: 

• None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.