Customer Service Representative (Administrative)

About Us
Imagineering Finishing Technologies is a leading metal finishing company dedicated to delivering high-quality solutions to our clients. The Imagineering brand is globally acknowledged as the KnowledgeSource for Metal Finishing. We take pride in our commitment to excellence, innovation, and a positive workplace culture. Job SummaryTo serve the administrative requirements of internal and external customers, and management staff. The position requires maintaining an ultra-high level of internal and external customer satisfaction. Since the position requires a high-level of direct customer interaction, a pleasant disposition and a whatever it takes attitude must be exhibited at all times.
Supervision
No direct reports. Reports to Department Supervisor

Duties/Responsibilities
Order/Job entry
Read and verify information upon receipt of customer purchase order or process request. Contact customer regarding incomplete informationDue date, shipping address, shipping method, part #, Revision level, Job #, Heat #, lot #, Serial #s etc. Match all previously received or on file purchase orders to corresponding jobs when received.Provide relevant information to shipping and receiving to properly identify customer parts.Assists Shipping and Receiving operations as required to ensure smooth flow of paperwork to Quality Planning.Initiate new part setup and enter in the scanning operations.Create jobs for all customer processing requests. Prepare and distribute completed job packet.
Shipping/Certification process
Review Job Traveler that all required sign-offs have been recorded by shop floor, maintain a log of missed sign-offs.Prepare the certification, verify shipping address and method, facilitate getting the certification signed. Create all shipping documents and prepare all outbound paperwork for shipping and receiving.Schedule all truck lines. After jobs have been picked up, match the job packets with proof of delivery, scan and file when needed and prepare job packet to move to pricing.
Invoicing
Prepare, and issue invoices, account statements, and post to general ledger according to established procedures and assist in month end closing.Scanning of all job packets into Document Management System , schedule pickups, and order supplies for the filing process.
Miscellaneous Responsibilities
Create recerts as needed and approved by qualityProvide an ultra-high level of customer service.Contact customers when there are count discrepancies (NMR).Providing customers with invoices, shipping dates, and status updates.Assist with PO receipts, and at times a backup for purchasing, print POs for shipping and receiving.Filing material certs.Maintaining inventory of office supplies/ups supplies and ordering when needed. Performs other related duties as assigned
Required Skills/Abilities
Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Works well within a team to reach department and corporate wide goals.Ability to communicate effectively with all levels of the organization.Proficient with Microsoft Office Suite or related software.
Education and Experience
1-2 years of related clerical/office experience preferred.Knowledge and experience with ISO 9001 and AS9100 preferred but not required.Proven ability to work in a fast-paced environment
Physical Requirements
Prolonged periods of remaining stationary at a desk and working on a computer.Periods of remaining stationary or moving throughout the production facility.Must be able to lift up to 10 pounds at a time.
Vision Requirements
Individuals who inspect material or certs for final acceptance must have:
Color Vision Eye Examination annually per IFT vision requirementsNear-Vision Eye Examination annually per IFT vision requirement
The Individual(s) must meet the minimum standards in one eye with or without glasses/contacts.

Continuing Education
The individual is encouraged to complete at least 24 hours of job related training per year. This may be accomplished through University-level courses, seminars, continuing education courses, or as approved by the Executive Management Committee.

Travel
This position rarely requires travel. However, local and overnight travel may be required occasionally.

Benefits
Medical, Dental, and Vision InsuranceHDHP Plans with Company contribution to H.S.A.Flexible spending accounts for Medical and Dependent CareCompany paid life insurance with AD&DCompany paid short-term disability insuranceVoluntary life with AD&D for employee, spouse, and child(ren)Voluntary long-term disability insuranceSupplemental Accident and Critical Illness plans401(k) matching programFlexible schedules, generous paid time off, plus 8 paid holidaysCompany outingsEmployee Assistance Program

Disclaimer: This job description is not a complete description of responsibility, but reflects the general qualifications, duties and/or responsibilities necessary to perform this position. All candidates who receive a written offer of employment will be required to successfully pass a background check and drug screen. The Company reserves the right to revise the job description as necessary.
Equal Employment Opportunity (EEO) Statement: Our company is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other category protected by law.
Attention Applicants: If you are an individual with a disability and require reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need alternative methods of applying, we will determine an alternate way for you to apply. Please contact our People team at HR@iftww.com or call 800-207-2516 for assistance with an accommodation.