Court Clerk (Administrative)

Department: Circuit County Clerk
Position Control Number: 0101-020
FLSA Status: Non-Exempt; position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: June 09, 2025
Closing Date: June 16, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:Responsible for creation and processing of civil, criminal, probate, domestic relations, juvenile, and other case filings and subsequent pleadings filed in Pulaski County Circuit Court; implementation of court records; data entry of case records; and calculates fine and fee amounts owed.

ESSENTIAL JOB FUNCTIONS:
Receives and processes filing paperwork for criminal cases, pleadings, court orders, and decrees; reviews to ensure all necessary documentation and proper fees are included; inputs into a computer database and uploads digital images of pages received. Enters orders, decrees, and judgments into computer records and notifies various agencies and parties; issues testamentary letters, letters of guardianship, letters of administration, or documentation related to cases; mails out as appropriate. Calculates and processes court costs including fine amount, court fees, witness fees, fees for issuing subpoenas, sex offender conviction fees, DNA testing fees, and credit for time served in jail. Prepares and issues bench and alias warrants, commitment orders, bond forfeitures, summons, fine statements, and revocation warrants for cases in assigned divisions; posts court dates and times to docket. Implements orders of the court by processing orders and judgments, then distributing them to appropriate personnel; notifies the state of driver's license suspensions for certain convictions.Prepares correspondence and court dockets by running reports containing case number, parties, charges, outstanding motions, and case status; reviews to ensure all information is accurate. Bill other government agencies for the recording of tax liens and benefit overpayments. Answers questions related to Circuit Court cases and filing procedures in person, over the phone, and electronically; provides copies of records and certify as requested. During court proceedings, administers oaths to seated jurors after conducting roll call; prepares records of jurors present and seated for payment of jury fees. Calculates court awards as needed in the preparation of civil dispositions. Notifies Sheriff's Department of issuance or dismissal of orders of protection, warrants for arrest, and orders for transporting inmates.Provides telephone support to poll workers as needed during major elections.

SECONDARY DUTIES AND RESPONSIBILITIES:
Performs any other related duties as required.

PERSONNEL SUPERVISED:None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

Considerable knowledge of legal terminology, the court system, legal procedures, and practices.Considerable knowledge of the preparation and maintenance of court dockets, legal documents, and case files.Considerable knowledge of office practices, procedures, equipment, and terminology.Good knowledge of filing and record-keeping systems.Some knowledge of basic mathematics.Ability to maintain detailed accurate record-keeping systems.Ability to communicate effectively in writing.Ability to provide excellent customer service.Ability to handle confidential materials in a reliable manner.Ability to prepare numerical reports.Ability to maintain discretion regarding privileged information.Ability to attend work regularly and reliably.Skill in the digitization of documents.Skill in manipulating file sizes to meet system requirements.Skill in the operation of a PC.Skill in the use of Microsoft Word and Excel.

PHYSICAL REQUIREMENTS:

Ability to communicate effectively in writing, over the phone, and via electronic means.Ability to lift and carry up to 25 pounds.Digital dexterity is sufficient for the operation of a keyboard and mouse.Visual acuity is sufficient for normal office activities, including the use of a PC.

EDUCATION AND EXPERIENCE:
Completion of high school or GED equivalency; considerable clerical work experience with record-keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.