Advancement Administrator (Finance)

The USF Alumni Association (USFAA) is a 501 (c)(3), non-profit, Direct Support Organization of the University of South Florida. The Alumni Association connects and engages alumni, fostering a mutually beneficial, lifelong relationship with the university; supports students instilling a culture of giving back to USF, and advocates to promote, protect and preserve the University of South Florida. All alumni are considered members of the Alumni Association, and the organization serves and supports more than 378,000 alumni worldwide.

This Advancement Administrator provides high level, confidential administrative support to the Vice President of the Alumni Association within the Division of University Advancement, and also serves as Coordinator for Alumni Association Board of Directors.Minimum Qualifications

This position requires a Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis.

Preferred Qualifications

Bachelor's degree preferred and five or more years experience supporting a development/engagement executive in an institution of higher education. Outstanding verbal and written communications and organization skills. Strong social skills and experience working with VIPs and board members. Experience with CRMs and all components of Microsoft Office Suite of applications.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
\n
About USF
\n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
\n
Compliance and Federal Notices
\n
This position may be subject to a Level 1 or Level 2 criminal background check.
\n
Applicants have rights under Federal Employment Laws :
\n
Family and Medical Leave Act (FMLA)
\n
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Assist and provide high level administrative support to the Vice President and Executive Director of the USF Alumni Association including, but not limited to, drafting and distributing communications to internal and external constituents, scheduling meetings, managing calendar and booking travel.

Serve as coordinator for the USF Alumni Association Board of Directors responsible for managing and scheduling board and committee meetings, creating and distributing materials and coordinating meeting logistics.

Responsible for membership packet fulfillment and administrative support for Alumni Association signature events.

Maintain Alumni Association office supplies and order donor gifts to be used for stewardship purposes.

Manage and train Alumni Association student assistants.

Performs other duties as assigned.