Admissions Assistant-H (Administrative)

Hourly Wage starting at $17

Key Responsibilities

Administrative & Clerical Support

• Support Admissions: Assist the Admitting Coordinator with all aspects of resident admissions, transfers, and discharges.
• Data Entry & Records:
  
  • Accurately enter resident information into the system and maintain physical and digital admission records.
  • Help prepare and organize identification records for residents.
  • Assist in maintaining accurate records of available beds and resident room assignments.
• Document Management:
  
  • Prepare admission information packets for residents.
  • Assist in obtaining necessary signatures on permits, releases, and authorizations.
  • Organize and file resident admission paperwork.
• Communication & Coordination:
  
  • Support communication efforts with residents, guardians, and sponsors as directed.
  • Assist in notifying nursing services when residents arrive.
  • Help maintain a good working rapport with other departments within the facility.

General Office Duties

• Answer and direct phone calls professionally.
• Manage incoming and outgoing mail and faxes.
• Maintain an organized and efficient workspace.
• Perform other administrative tasks as assigned by the Admitting Coordinator or supervisor.

Supervisory Requirements

This position has no supervisory responsibilities.

Qualifications

Education & Experience

• High school diploma or GED is required.
• Previous administrative or office experience is preferred.

Language Skills

• Ability to read and understand general business documents and instructions.
• Ability to write clear and concise correspondence.
• Ability to communicate effectively and courteously with residents, families, and staff.

Mathematical Skills

• Basic mathematical skills, including the ability to perform simple calculations.

Reasoning Ability

• Ability to follow instructions accurately and complete tasks efficiently.
• Ability to identify and solve basic administrative problems.

Certificates, Licenses, Registrations

• Proficiency in typing (minimum 30 words per minute) and basic computer skills are essential.
• Familiarity with office software (e.g., Microsoft Office Suite) is a plus.

Physical Demands

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting: Occasionally lift and/or move up to 10 pounds.
• Computer Use: Frequent use of a desktop or laptop computer.
• Movement: Regularly required to sit, stand, walk, talk, read, or hear.
• Office Equipment: Regular use of office equipment including copier/scanner/fax, telephone, and calculator.

Additional Information

• This job description is not exhaustive, and management reserves the right to assign or reassign duties and responsibilities at any time.
• Critical features of this job may be subject to change due to reasonable accommodation or other reasons.
• This description is intended to describe the general nature and level of work performed and is not a complete list of all responsibilities, duties, and skills required for this position.
• Weekend work is required for this position.