Coordinator, P-Card/Procurement (Finance)

Department: Purchasing Salary: $52,981- $56,139
Description:
Job Summary

The P-Card/Procurement Coordinator oversees and assists with the university's procurement card program and provides procurement support to the UHD departments and purchasing staff.

Duties

• Provides P-card support following relevant policies and procedures, ensuring that monthly statements are paid on time, supporting cardholders and processors with account issues, and carrying out administrative tasks related to the maintenance of the P-card program. Conducts procurement card reviews and audits, ensuring that proper documentation is included and that all protocols, policies, and statutes have been followed; takes appropriate actions upon instances of non-compliance
• Provides p-card support following relevant policies and procedures, ensuring that monthly statements are paid on time, supporting card holders and processors with account issues, and carrying out admin tasks related to the maintenance of the p-card program
• Provides high customer care to all university departments and vendors, answering inquiries promptly and professionally. Assists departments with finding HUB vendors and assists with coordinating HUB events
• Interprets, reviews, and updates departmental policies and procedures to ensure compliance. Maintains and updates the Purchasing website
• Assists with compiling and reviewing reports, including, but not limited to, HUB reports, LBB reports, CIP/CIR, and contract reports
• Confirms the status of orders, resolves order problems, and reviews and expedites receiving reports

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Qualifications

Required Education:

• Bachelor's degree in Business or a related field

Required Experience:

• Minimum of one (1) year of related job experience

License/Certification:

• None Required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of the principles of purchasing and the related trends, issues, and accepted practices

Skills:

• Good technical skills, including proficiency in MS Office
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements;
• Individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have the ability to move items of up to 25 lbs

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.