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Marketing Assistant (Architecture)



Job Title: Marketing Assistant
Department: Business Development
Reports To: Director of Marketing
FLSA Status:  Exempt GENERAL SUMMARY
The Marketing Assistant position at GF reports to the Director of Marketing. This position will support our Senior Marketing Manager and Urban Design Studio Principal. requires working closely with the office team in an administrative support role. This entry-level role is ideal for a recent college graduate looking to gain experience in the A/E (Architecture/Engineering) industry. The Marketing Assistant will help prepare proposals, qualification packages, presentations, and award submissions, while gaining valuable exposure to the inner workings of a dynamic design firm.  SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities. ESSENTIAL DUTIES
These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Assist with the preparation and coordination of marketing materials, including proposals, qualification packages, and presentation decks.

  • Support the creation of compelling written content that clearly communicates our services and project experience.

  • Collaborate with architects, engineers, and technical staff to gather project details and translate them into clear, client-focused marketing language.

  • Help maintain internal marketing resources and content libraries, such as OneNote or SharePoint.

  • Assist with the composition of firmwide communications such as press releases, newsletters (like the GF Gazette), and other announcements.

  • Conduct background research for pursuits, award submissions, and marketing campaigns.

  • Support social media, website updates, and content development as needed.

  • Additional duties as assigned.

REQUIRED SKILLS AND ABILITIES

  • Strong writing, editing, and proofreading skills.

  • Proficient in Microsoft Office 365 (especially Word, PowerPoint, Outlook); familiarity with Adobe InDesign and Photoshop is a plus.

  • Organized, detail-oriented, and able to manage multiple tasks simultaneously.

  • Eager to learn, collaborate, and contribute in a team environment.

  • Ability to meet deadlines in a fast-paced setting.

  • Positive attitude and willingness to take initiative.

EDUCATION AND EXPERIENCE

  • Bachelor's degree in Marketing, Communications, Journalism, Public Relations, or a related field.

  • Internship or relevant academic experience in marketing, communications, or the A/E/C industry preferred.

EEO
We recognize the value of diversity and inclusion at our firm. We are committed to equal opportunity. We conduct all employment-related activities without regard to sex, race, color, religion, ancestry, gender, age, national origin, disability, sexual orientation, sexual preference, partnership status, gender identity, protected veteran status, status of participation in the U.S. Armed Services, or any other status protected by federal, state, or local law. WORK ENVIRONMENT
Work is performed in a standard office setting, onsite at client locations, and on construction/building sites. PHYSICAL DEMANDS
This position requires sufficient physical ability, with or without reasonable accommodation, to perform work in an office setting, which includes extensive employee contact, frequent interruptions, the ability to stand or sit for prolonged periods, to occasionally stoop, bend, kneel, crouch, reach, and twist, to lift, carry, push, and/or pull light to moderate amounts of weight, to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, to verbally communicate to exchange information, to travel to other locations using various modes of private and commercial transportation, to verbally communicate to exchange information with or without accommodation, to see in the normal visual range with or without correction, and can hear in the normal audio range with or without correction. This position requires physical mobility on and around construction sites before and after the installation of landscaping, pavement, stairs, elevators, electricity, heating, and air conditioning. REASONABLE ACCOMMODATION
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. OTHER
Individuals who hold legal work authorization applicable to employment in the United States will be considered without regard to citizenship/alienage. We are an e-Verify Employer. Thank you for your interest in GF! We look forward to reviewing your information.

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