Grants Manager - SUPHR (Healthcare)
Equal Opportunity Employer
The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services. Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.
JOB SUMMARY
This position will serve as the Grants and Reporting Manager for the Philadelphia Department of Public Health's Division of Substance Use Prevention and Harm Reduction (SUPHR). This new position will identify new funding opportunities, initiate and manage grant applications, and ensure accurate reporting to grantors. This position may be asked to take the lead in writing grant applications, and support program staff in developing grant applications. This position will report to the SUPHR Division Director.
SUPHR has nine programs: Neonatal Abstinence Syndrome Surveillance and Outreach (NAS), Overdose Death Review (OD Stat), Bereavement Support, Communications, Environmental Services, Harm Reduction, Data Analysis & Epidemiology, Medical, and Community Engagement. The mission of SUPHR is to prevent drug-related deaths and the potential harms associated with drug use. We advance programs and policies that promote the dignity, autonomy, and health of people who use drugs.
JOB SPECIFICATIONS
Responsibilities/Duties
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Grant Research and Identification
- Research and maintain an updated list of grant funding opportunities that are in alignment with SUPHR's mission
- Attend all relevant grant information sessions and distribute notes to SUPHR staff
- Work with SUPHR leadership to cultivate relationships with local funders and keep them informed of SUPHR work
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Grant Application and Proposal Development
- Coordinate all aspects of grant applications including setting timelines for writing, assigning grant sections to relevant program staff, and gathering all ancillary materials and forms for submission
- Writing of grant proposal sections including but not limited to needs assessments, organizational backgrounds, and budget justifications
- Editing and revising writing by SUPHR staff to create a cohesive grant narrative
- Ensure that all proposal narratives, budgets, and attachments adhere to specific grant guidelines and requirements
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Budgeting and Financial Management
- Assist program staff and operations team in the creation of grant budgets and budget justifications
- Collaborate with operations team to monitor grant spending and ensure alignment with approved budgets and grant regulations
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Reporting & funder relations
- Maintain grant reporting schedule and request relevant narrative and data from SUPHR staff
- Edit and revise submissions from SUPHR program staff and contracted agencies to create cohesive reports
- Coordinate any required funder site visits
- Serve as primary point of contact for grants as assigned
- Attend required grant meetings
- Coordinate the submission of other required SUPHR reports including, but not limited to, the County Health Report, Language Access Report, and Public Health Accreditation
- Other duties as assigned.
Education
- Master's degree in a related field (e.g. public health, communications, social work) preferred. Will consider applicants with bachelor's degrees in related fields and commensurate experience.
Skills/Experience
- At least 3-5 years of experience in grant writing, grant management, or related roles within government, healthcare, academic, or nonprofit sectors.
- Exceptional writing skills
- Highly organized and detail-oriented
- Experience in budget preparation
- Familiarity with substance use and harm reduction subject matter preferred but not required
- Skilled in Microsoft Word, Power Point, and Excel
- Able to handle multiple tasks and manage project timeline with a high degree of organizational skill and attention to detail
- Ability to work with a variety of cultures and diverse audiences
Position Type and Work Schedule: Full-time in-office position, hours are Monday through Friday 9:00 am to 5:00 pm.
Salary and Benefits: The salary for this position is $84,665 and is commensurate with experience and qualifications. Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:
- Medical with vision benefits
- Dental insurance
- Flexible spending accounts
- Life, AD&D and long-term care insurance
- Short- and long-term disability insurance
- 403(b) Retirement Plan, with a company contribution
- Paid time off including vacation, sick, personal and holiday
- Employee Assistance Program
Eligibility and participation is handled consistent with the plan documents and HFP policy.
DISCLAIMER
The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.
