Facilities Coordinator (Administrative)
Description:
The Facilities Coordinator will provide essential administrative and clerical support to the department by performing a wide range of office and operational tasks. Key responsibilities include managing procurement and inventory of spare parts to ensure optimal stock levels, and maintaining organized, digital documentation systems for efficient storage, retrieval, and compliance. This role is critical to ensuring smooth day-to-day operations and supporting the overall effectiveness of the facilities team.
Essential Functions:
- Coordinate and manage the procurement of spare parts, tools, and supplies to support maintenance and operations, including identifying sourcing options, obtaining competitive quotes, creating purchase requisitions, tracking orders, and ensuring timely delivery.
- Collaborate with maintenance and engineering teams to forecast needs, minimize downtime, and maintain appropriate inventory levels. Establish and maintain relationships with vendors to negotiate pricing, service terms, and ensure quality standards are met.
- Maintain and monitor spare parts inventory levels by conducting routine inventory checks, reconciling stock discrepancies, and updating inventory management systems to reflect real-time data.
- Ensure critical parts are adequately stocked to prevent equipment downtime and coordinate with suppliers for timely replenishment.
- Analyze usage trends to optimize stock levels, reduce excess inventory, and support preventive maintenance schedules. Assist in implementing inventory control procedures to enhance accuracy, traceability, and cost-efficiency.
- Organize, digitize, and maintain departmental documentation by developing structured filing systems for easy retrieval and long-term storage of records such as maintenance logs, inspection reports, equipment manuals, safety audits, and compliance forms.
- Convert physical documents into digital formats using scanning tools and document management software while ensuring accuracy and data integrity.
- Regularly review and update files to maintain regulatory compliance, support internal audits, and improve overall documentation efficiency.
- Maintain department Standard Operating Procedures (SOPs) by ensuring all documents are current, clearly written, and aligned with regulatory and organizational standards.
- Assist in drafting, reviewing, and revising SOPs in collaboration with relevant stakeholders.
- Manage version control, track updates, and ensure proper distribution and accessibility of approved SOPs to all team members.
- Support training initiatives by making sure staff are informed of changes and have acknowledged receipt of updated procedures
- Assisting with budget tracking and expense reconciliation for facilities-related purchases & maintain department expense records.
- Assist in the validation and qualification of facilities and equipment by supporting documentation efforts, coordinating testing schedules, and ensuring compliance with regulatory and internal quality standards.
Additional Responsibilities:
- Secondary person to escort vendors that are working on-site
Education:
- High School or GED - Required
- Bachelors Degree (BA/BS) Business Administration or a related field preferred. - Preferred
Experience:
- 1 year of Administrative experience
- 1 Year of managing multiple projects
- 1 year of Experience with inventory control, purchasing systems, and vendor coordination.
Skills:
- Time Management - Intermediate
- Attention to detail - Intermediate Computer Skills - Advanced
- Organization Skills - Advanced
- Written and Oral Communication skills - Advanced
- Mathematical Proficiency - Intermediate
The hourly rate for this position ranges from $20.00 to $25.00 per hour. In addition, Amneal offers a short-term incentive opportunity, such as a bonus or performance-based award, as well as a long-term incentive award, such as restricted stock units, with this position within the first 12 months. Amneal ranges reflect the Company's good faith estimate of what Amneal reasonably believes that it will pay for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors, including but not limited to, qualifications, experience, geographic location and other relevant skills. At the heart of our Total Rewards commitment is a comprehensive, flexible and competitive benefits program for eligible positions that enables you to choose the plans and coverage that meet your personal needs. This includes above-market, diverse and robust health and insurance benefits to meet the varied needs of our employees as well as a significant 401(k) matching contribution to help our employees save for retirement. We also promote employee well-being with programs that help you enjoy your career alongside life's many other commitments and opportunities.
