Executive Assistant (Administrative)

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors

Essential Duties:
Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. Will administer GICMHs Policy and Procedure Manual by obtaining Management and BOD approval for content as required. Is responsible for administering GICMHs ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. Maintains the confidentiality and security of organizational information and files. Schedule appropriate use of conference room for the CEO and Senior Management. Will maintain the organization and appearance of the Battle Creek Campus. Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. Other duties as assigned by the President/CEO