Executive Assistant I/II (Finance)
The Riverside County Flood Control & Water Conversation District has an exciting opportunity for Executive Assistant I/II located in Riverside.
The Executive Assistant provides high-level administrative support to multiple divisions, with a strong emphasis on tracking construction project progress and conducting detailed proofreading of technical and administrative documents. This role requires the ability to interact professionally and positively with staff, consultants, contractors, vendors, and the general public. Daily responsibilities include creating and formatting a variety of documents such as project specifications, compiling division-specific data, and managing and routing district documents through internal systems. The Executive Assistant plays a key role in ensuring projects stay on schedule by tracking milestones using an online portal, following up with relevant parties, and maintaining accurate records. The position supports one to three divisions per day and is also responsible for standard secretarial duties, such as scheduling, correspondence, and document management.
Competitive candidates will have prior experience in a public works or engineering office, strong knowledge of project tracking systems, familiarity with engineering terminology, excellent proofreading skills, and experience working with contractors and training clerical staff.
Advancement to the next level is obtained by competitive selection through an open recruitment.
The level at which this position is filled is at the discretion of the department.
A hybrid schedule with a Wednesday option to telecommute may be available after the training period. This is at the discretion of the department and can change at any time.
Meet the Team!
The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses, watersheds, public highways, life and property from damage within its boundaries.•Take and prepare minutes of meetings.
•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.
•Maintain control files to monitor status and expedites the completion of staff assignments.
•Schedule appointments, coordinate time, place, and participant arrangements for meetings.
•Sort, screen, and route incoming mail.
•Provide general information to office and telephone callers and/or refer them to appropriate party.
• Compile and summarize information, data, and figures for reports.
• May lead subordinate staff in routine clerical assignments. EXECUTIVE ASSISTANT I ($45,367.14 - $67,505.47 Annually):
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
EXECUTIVE ASSISTANT II ($51,437.57-$76,588.10 Annually):
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
OPTION II
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
BOTH OPTIONS
Three years of total experience in either clerical, customer service, or secretarial duties.
REQUIREMENTS FOR BOTH THE EXECUTIVE ASSISTANT I/II LEVELS:
Physical Requirements: Candidates will be required to move storage and banker boxes to offsite storage on a regular basis (wheel carts will be available).What's Next?
This recruitment is open to all applicants.
Applicants who are currently County of Riverside employees and/or current employees of the Flood Control District may be considered before other applicants depending on the volume of the applications received.
General Information
If you have any questions regarding this posting, please contact Alyssa Wallace at alyssawallace@rivco.org
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