Vice President, Project Management (Project Management)
position overview
The 4As is the voice of the agency community across America. The global ad industry is set to pass $1 Trillion in spend this year. The US is set to have $491 billion of that spend. And represent 20% of US GDP. So, to be the voice of the industry is a real and unique honor. The things we do, stand for, and advocate for shape the direction of our industry. Over a 108-year history the 4As has gone from reacting to member organization needs and key industry topics to the organization today which must set agendas, continually represent the broad agency community, and amplify its constituents' voice in a more complex ecosystem of brands, platforms, creators, technology solutions and clients.
The 4As VP, Program Management is part of the Program Management & Innovation team reporting to the CEO, 4As. This role is responsible for driving success and organization across the 4As providing an integrated organizational rigor that is a support system to the 4As, our member work, and the industry at large. The priority is on best practices, developing and managing processes to unify ways of working. This role and the Program management team ensures the 4As staff are allocated in the appropriate business to optimize growth, develop, implement, and evolve new product lines and the 4As transformation. Initially, this role will be heavily focused on the integrated Pilots and building the minimal viable products, MVP, assisting with documentation, providing support as needed, and working on day to day execution.
Qualities essential to thrive in this role:
Strong communication and organizational skills in a matrix organization
Integrated project management experience
The ability to identify potential problems early
Competency to manage multiple priorities simultaneously
Ability to exercise confidentiality and discretion
position responsibilities
Core responsibilities and tasks include:
Providing hands-on leadership in change management, embedding integrated program management while managing the development, execution and adoption of pilot Minimal Viable Products, MVPs.
Streamlining workflows, and advancing organizational effectiveness across the 4As.
Leading a team of project managers working across all programs and associated business for the 4As, as well as leading certain programs directly, to ensure that successful program delivery occurs across the office.
Being a true partner to the Subject Matter Experts, SMEs, to manage and drive success across all work.
Partnering with the Senior Leadership Team, SLT, to drive policy, organization initiatives, and platform adoption, ensuring all process roll out in the office is consistent with the initiatives in the network while prioritizing office needs.
Providing a cohesive and organized change management and risk mitigation process through the Program Management team.
Managing and mentoring a team of Project Managers, as the team grows, providing guidance on the current work initiatives, training for skill growth, and mentorship for career pathing and opportunity tracking.
Responsible for project intake, scoping, estimating, and timelines and unifying everything into a cohesive view across office for fast leadership decision making.
Providing integrated project management excellence throughout a project lifecycle to ensure our work is delivered on time, within budget, and resourced properly- always with a focus on program health and our people.
Responsible for the financial health of the program and tracking including burn, forecast to complete, oop, billability and more.
Running a monthly program health meeting across all programs + projects and a quarterly program review process to drive transparency and accountability across the office.
Ensure proper scoping, staff planning, and provide senior level executive communications on the status of projects/programs and key risks/mitigation plans when needed.
