Foundation Database Administrative Coordinator (Finance)

Description

At Vitalant, our mission is to help people live and thrive through the gift of blood and beyond. Every role at Vitalant contributes to this life-saving mission, and as a Foundation Database Administrative Coordinator, your expertise in data management will directly support our ability to connect with donors, partners, and communities.

We are a people-focused organization that values collaboration, innovation, and the unique contributions of each team member. If you're looking for a career with purpose, where your work makes a tangible difference, you belong here.

As the Foundation Database Administrative Coordinator, you will:

• Maintain and Enhance CRM Systems: Administer and upgrade constituent relationship management (CRM) databases to ensure accurate and efficient tracking of interactions with donors, nonprofits, board members, and community partners.
• Implement Best Practices: Develop and enforce database policies and procedures to support data integrity and system utilization across the Foundation.
• Collaborate Across Teams: Serve as the primary point of contact for database update requests, working closely with the development team to maintain cohesive and consistent data.
• Generate Reports and Acknowledgments: Run routine reports to verify data accuracy, identify and merge duplicate profiles, and generate timely gift acknowledgment letters to donors.
• Support System Conversions: Lead efforts in database software conversions, performing maintenance and updates to ensure successful transitions.
• Track Engagement and Goals: Monitor development staff progress against goals and track constituent engagement through the relationship management cycle.
• Conduct Prospect Research: Utilize online and database research tools to create comprehensive profiles of prospective donors and foundations.

Requirements

Knowledge/ Education:

• High School Diploma or GED, required.
• Bachelor's Degree in related area, preferred.
• Knowledge of and proficiency with nonprofit CRMs, such as Blackbaud product, Salesforce of other similar donor database applications, preferred.
• Knowledge of and proficiency with prospect research tools, such as Wealth Engine, Donor Search, Candid, or other similar systems, preferred.

Experience:

• Two years of related experience required. To include: Database Management and Non-Profit Organization

Skills/Abilities:

• Must possess the skills and abilities to successfully perform all assigned duties and responsibilities.
• Must be able to maintain confidentiality.
• Must have analytical, statistical, personal organization, and problem-solving skills.
• Ability and desire to quickly learn new software.
• Ability to work in a team environment and participate as an active team member.
• Must have proficient computer skills.
• Ability to think independently. Able to organize, prioritize, and execute a variable workload and multiple priorities.
• Adaptable and flexible.

Summary

About Us

Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60,000 bl ood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.

Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.

EEO/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to Careers@vitalant.org to let us know the nature of your request.

For more EEO information about applicant rights click here