Senior Education Program Coordinator (Project Management)

Demonstrates proficient and comprehensive knowledge of principles, practices, and procedures of Graduate Medical Education and completes difficult assignments. Works with minimal supervision and assists with program oversight and serves as a liaison for program coordinators. 

 Duties:

• Provides program planning and coordination to ensure quality programs.
• Reviews and processes enrollment for courses/programs.
• Coordinates instructors/presenters for courses.
• Coordinates and collaborates with appropriate University offices to ensure timely publication and dissemination of materials or information, as well as resolve issues as they arise.
• Makes recommendations on changes/additions to both policies and portfolio of offerings based on customer feedback, evaluations, historical data, and systems capabilities.
• Designs layout and format of project-related documents, brochures, reports, and conference/meeting materials.
• Creates and updates web pages. Formats documents and text for website.
• Assists in delivering training, programs, and courses.
• Participate in campus and college committees, at community events, meetings, and affiliated activities. May represent unit at internal and external meetings with stakeholders.
• Create reports and program documentation.
• Liaison between GME Office and program coordinators.
• Human Resources Compliance for extended leave process, FMLA, monitoring of work hours, and moonlighting activities.
• Performs administrative duties to assist the Associate Dean of GME and Director of GME. Works with other departments across campus. Provides assistance to residency and fellowship programs in need of support due to temporary or permanent loss of staff. Solves departmental problems as they arise.
• Manages the ACGME platform used by the GME Office and programs. Training and troubleshooting. Works with programs to ensure they are using the platforms correctly.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's Degree in business, education, health, or related field, AND:

• 12 months of administrative or program coordination experience

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills:

• Effective verbal and written communication skills
• Ability to communicate well and build rapport quickly with students, faculty, and staff
• Composition and proofreading skills
• Computer skills, including proficiency in navigating and maintaining databases
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to read and interpret policy as well as State and Federal regulations

Certifications: None

Working Conditions:

• Physical:
  • Prolonged periods of sitting at a desk and working on a computer
  • Ability to engage in repetitive motion. Communicate effectively.
• Environmental:
  • Standard Office Environment  

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Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.