Manager, Administrative Invoicing (Finance)

Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.

Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary

Primary responsibilities include coordinating activities related to the invoicing of administrative costs for TriWest's Government contracts as well as invoicing major contracts where TriWest is a subcontractor and the corresponding tracking of payments and payment processing as applicable to subcontractors. Responsibility for maintaining logs and tracking cumulative invoicing related to Government contracts, change orders, and funding orders. Assists in the review of complex solicitations and prepares specialized and/or non-routine responses for proposals, bids, and contract modifications. Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedures and communicates results to subordinates. Analyzes new laws, regulations and contract changes for potential impact on business unit goals and objectives. Provides guidance to internal business teams on contract activity. Coordination with legal, finance and business team disciplines for resolution of contract issues and disputes.

Education & Experience

Required:

• Bachelor's degree in Accounting and 10 years of Accounting experience
• U.S. Citizen
• Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
• Cost Accounting experience
• Strong Excel Skills
• Government invoicing or change order experience; 3 years preferable

Preferred:

• CPA
• Familiarity with SOX
• Experience in WAWF
• Supervisory experience

Key Responsibilities

• Responsible for administrative invoicing of TriWest's contracts with Government entities. Also, invoice the Prime contractor when TriWest is a subcontractor. Coordinate applicable subcontractor payments and provide detailed invoice documentation as needed. Uses advanced Excel functions of vlookups and pivot tables to analyze and summarize the detailed data for invoicing.
• Submit invoices to the VA and DoD through electronic invoice interfaces using appropriate CLINs, funding orders, and special contractual codes. Research the invoice payment status using the available systems.
• Report the payment status of invoices to senior leadership regularly to assist with monthly accounting and cash flow reporting.
• Review data for invoicing as provided by Data Management to ensure the details are correct and accurate.
• Submit work orders to Data Management to run requested reports as needed and assist in the requirements gathering for special invoicing reports and reports to identify needed data fixes.
• Work closely with subcontractors, as necessary, to coordinate files for invoicing, exchanging data fixes and claim issues to ensure accurate reports for invoicing.
• Track all payments of invoices and process applicable subcontractor payments and wire requests.
• Maintains log of all Government contracts, modifications and funding orders. Track and report cumulative spending against contract CLINs or modifications as needed.
• Supervise and mentor other Administrative Invoicing staff.
• Assist in review complex solicitations and prepare specialized and/or non-routine response for proposals, bids, and contract modifications.
• Maintains a thorough working knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR) and Cost Accounting Standards Board Regulations (CASB).
• Assists in identification, development, and implementation of new contract policy and processes.
• Responsible for assisting and/or preparing the costing, and tracking of change orders, to include responding to selected DCAA and financial statement auditor requests as applicable.
• Assists in the performance of change order analysis.
• Functions as a Subject Matter Expert on contractual questions related to invoicing and funding.
• Ensure compliance with company policies and draft and maintain detailed desk procedures for all invoicing performed.
• Responds to and supports internal controls reviews and auditing of invoicing procedures.

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• Provide data related to Manpower reporting requirements.
• Coordinates confidential information and maintain confidentiality of it.
• Regular and reliable attendance is required.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Independent Thinking / Self-Initiative: Critical thinkers with ability to focus on things which matter most to achieving outcomes; commitment to task to produce outcomes without direction and to find necessary resources.

Information Management: Ability to manage large amounts of complex information easily, communicate clearly, and draw sound conclusions.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.

Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.

Technical Skills: Working knowledge of GAAP, FAR and Cost Accounting Standards.

Working Conditions

Working Conditions:

• Availability to work non-regular hours as required
• Works within an office environment, with minimal travel
• Extensive computer work, with prolonged sitting

Company Overview

Taking Care of Our Nation's Heroes.

It's Who We Are. It's What We Do.

Do you have a passion for serving those who served?

Join the TriWest Healthcare Alliance Team! We're On a Mission to Serve®!

Our job is to make sure that America's heroes get connected to health care in the community.

At TriWest Healthcare Alliance, we've proudly been on that important mission since 1996.

DoD Statement

Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.

Benefits

We're more than just a health care company. We're passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, Dental and Vision Coverage
• Generous paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $120,000 - $134,000 per year.

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.