Executive Assistant I (Administrative)

Executive Assistant I

Job Description

You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU. 

Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensure the executive is aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ensure smooth operation of the office. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

In this role, you will:

·           Update, organize, and coordinate meetings

·           Assist with events including finding a location, ordering food, meeting with location on details, attending the events to provide support, prepare materials, and other needs for a successful event

·           Assist with travel arrangements including booking of flights, hotels and car reservations and other documents as required for staff to travel

·           Complete and submit expense reports

·           Maintain department calendars

·           Maintain strong interpersonal relationships with employees at all levels of the organization

·           Prepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment

·           Work effectively using Windows, Word, Excel, PowerPoint, SharePoint and/or other software as required

·           Develop and maintain effective business contacts with vendors and services

·           May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishments of business objectives and professional development

·           Coordinate logistics for various leadership meetings as required; including yearly team meeting for 100+ attendees off-site

·           Responsible for Purchase Order requests and maintenance using the KC Marketplace system

·           Professionally respond to executive and other communications

·           Maintain effective communication with customers

·           Purchase Order Management

·           Schedule and coordinate candidate interviews

·           Facilitate K-C Employee Onboarding

·           Contingent Worker Management in Workday

·           Serve as a general contact for team questions

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.

At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth and impact. We're founded on more than 150 years of market leadership, and we're always looking for new and better ways to perform – so there's your open door of opportunity. It's all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

To succeed in this role, you will need the following qualifications:

·           High School Diploma

·           3+ years of administrative work experience supporting an executive

·           Ability to multi-task in a fast-paced environment

·           Advanced computer skills using Outlook, Windows, Word, Excel, Power Point and  SharePoint

·           Strong written and oral communication skills

·           A demonstrated attention to detail, strong analytical and organization skills

·           Demonstrate ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and handle confidential material

·           Ability and willingness to work overtime on an occasional basis to meet workload demands

·           Experience arranging complex travel, meetings, catering, and general office organization

Preferred:

·           Associates or Bachelor's Degree

·           Previous experience with SAP and K-C Marketplace

·           High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination

Total Benefits

Here are just a few of the benefits you'd enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.
 

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world, which is why we seek to build a workforce that encompasses the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. 

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. 

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check. 

Veterans and members of the Reserve and Guard are highly encouraged to apply.

At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit-Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.

Kimberly-Clark will not support in-country relocation for the chosen candidate for the role. The benefits provided will be per the terms of Kimberly-Clark's applicable mobility policies. The benefits/policy provided will be decided at Kimberly-Clark's sole discretion.

#LI-Hybrid

Salary Range: 63,460 – 74,980 USD

At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.

Primary Location

Chicago Commercial Center

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time