Document Control Specialist - Transportation Market (Finance)

We are a creative team of architecture, engineering and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you're working with, and what you're working on is important to us, which is why we put our people first-they're at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you're just as passionate about what you do as we are, then we'd love to hear from you!

Our transportation and utility services professionals offer practical, forward-thinking expertise in a wide range of practice areas, including active transportation, bridge design, roadway design and traffic engineering, intelligent transportation systems, utility and broadband services, grant writing, program management and so much more! From interstates and intersections to bridges and bike paths, we invite you to join us in designing transportation systems that connect us to the people and places we care about most.

Responsibilities:

• Develop and Champion Document Control processes within the Transportation CEI Market. Align new processes with current procedures for document management.
• Evaluate and recommend possible third-party document control system/tool and coordinate the deployment of that system within the Transportation Market. Collaborate with company-wide stakeholders in the evaluation and implementation of the new system.
• Train and teach others how to execute their respective functions, if any, in that tool. Coordinate the interface of the document control system with the current document storage system.
• Report functionally to the Project Managers and/or Construction Managers.
• Lead and facilitate the Document Control process for a project or a group of projects through:
  • Managing Incoming Documents
  • Managing Outgoing Deliverables
  • Manage document sharing interfaces with Owners and Contractors
  • Manage/Track the RFI receipt and response processes
  • Manage/Track shop drawing and submittal receipt and response processes
  • Produce project Master Lists and assist team members in locating documents for use in design
  • Manage project file directories
• Incorporate Owner Project Requirements into Document Control planning and execution. Coordinate with Client personnel to facilitate implementation of document control processes on projects.
• Interface with suppliers and contractors to assure compliance with Document Control procedures.
• Provide proper oversight of production of reports, schedules, plans, and other deliverables defined to provide status of Document Control activities to Program and Client leadership.

Minimum Qualifications:

• High School diploma (GED) plus three years of job-related experience or Associate's degree and 2 years of experience; prefer Bachelor's degree and 1 year experience.
• Strongly prefer a minimum of 2 years relevant administrative/ document control experience in the Architecture/Engineering environment.
• Prefer knowledge of TDOT standard operating procedures and AASHTOWare SiteManager.
• Experienced with various Document Control software and Electronic Document Management Systems
• Proven track record of success in the execution of Document Control functions.

We are an equal opportunity employer and do not discriminate. Everyone is invited to apply.

Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.